2025 HORNETS AGM
CALGARY HORNETS LACROSSE:
NOTICE is hereby given to our membership of Calgary Hornets Lacrosse Association's Annual General Meeting:
DATE: MONDAY, NOVEMBER 24, 2025
TIME: 7:00 PM - 8:00 PM ** Short Board Meeting to Follow
LOCATI0N: Brentwood Sportsplex, 2nd Floor, Main Hall
Any member in good standing can attend the AGM and is entitled to vote as per the Hornets By-Law as per Clause 2.3 and 2.4.
Agenda Items:
Approve Agenda;
Approve Minutes from the November 24, 2024 AGM;
Election of Directors;
Appointment of Coordinator Positions
Approve Financials (reviewed by third party) for the fiscal year 2024-2025
POSITIONS UP FOR ELECTION (sample description) Longer Description
| Position | Description | Term |
| President | Oversees Club, Attends Hornet Meetings, Attends CDLA Meeting and other Meetings | 2 Years |
| Vice-President 1 (Admin) | Works with Age Division Coordinators, Equipment Director, Tournament Director. Attends Hornet Meeting, may chair meetings that the President is unable to attend; Social Medias | 2 Years |
| Secretary | Works with Executive Director; Attends all board meetings; Planning Meeting; AGM and any other meetings as required; Prepare and send out Draft Minutes to Board Members; | 1 Year |
| Treasurer | Has access to Quick Books in order to pull Reports; Works with Executive Director | 2 Year |
| Evaluation Director | Works with Vice-President 2 (Technical) Attends all board meetings, planning meeting and AGM; Oversees that "A" Tryouts (February) and general Evaluations (March); Sets schedule; Organizes 3rd Party Evaluators, | 2 Years |
| Equipment Director | Attends all Board Meetings, Planning Meeting and Annual General Meeting; Oversees Jersey and Goalie Gear Coordinators; Keeps an up to date inventory of equipment; Advises Board when equipment needs to be purchased; Helps with distribution and return of equipment; Works with Executive Director regarding any purchases (balls, pinnies, jerseys etc.) | 2 Years |
| Tournament Director | Attends Board Meetings; Planning Meeting and Annual General Meeting; Looks at securing one tournament for each team (except U7 and all "A" teams) each year; Works with Executive Director regarding registration and payment; Ensuring all teams have their tournament and forward information regarding continuing with registration process; Regarding Hive and Icebreaker Game Day; Oversees Hive and Icebreaker Leads regarding preparations for these events each year with the help of committees; | 1 Year |
| Player/Coach Dev. Director | Attends all Board Meetings, Planning Meeting and Annual General Meeting; Creation /implementation of the Club’s Technical Development Plan that will outline the Club’s commitment to the development of our players and coaches; Liaisons with Coach Director and Camp Coordinator (if we have one) regarding coaches to be used for Fall and Winter Camp Sessions; Liaisons with Coach Director identifying new coaches that are in need of further coaching assistance (through Elev8) or with a more experienced Coach (mentorship) | 2 Years |
| Division Coordinator Director | Attend all Board Meetings, Planning Meeting, AGM and Coordinator Meetings; Work with VP Admin, Evaluation Director and Executive Director; Liaison between families and Evaluation Director; Attends all Tryouts (U13-U17) and General Evaluations; Answer questions from families through the season as well. Any issues teams (managers) may have, their first contact is their Division Coordinator | 2 Years |
2025 NOMINATION FORM: Please complete and submit if you are interested in putting your name forward for one of our Elected Director positions or if you want to nominate someone for a position. If you cannot attend in person, please send an email to executivedirector@hornetslacrosse.com advising (1) what position you are interested in; (2) Tell us about yourself; (3) Reason for wanting to me on the Board; and (4) Any possible conflict of interest issues.We want the Coordinator and Committees filled over the course of the next month.
If you are interested, you can contact Debbie at executivedirector@hornetslacrosse.com in order to obtain more information.
NON-ELECTION POSITIONS -- COORDINATOR POSITIONS/COMMITTEE MEMBERS NEEDED (1 YEAR TERMS)
| Position | Brief Description |
| Evaluation Coordinator (Admin) | Volunteers required; Scheduling; Communication |
| Evaluation Coordinator (Tech) | Works with thew new software and any issues that come up. |
| Tournament Leads (1 for each) | U9 Hive; Icebreaker and Canada Day (2026) |
| Tournament Committee Members (8 -10 each) | U9 Hive; Icebreaker and Canada Day (2026) |
| Jersey Coordinator | Oversees jersey and equipment distribution |
| Photo Coordinator | Oversees Photo Day; distribution of photos once received |
Further information/descriptions can be found shortly on our website under CONTACTS TAB.
Thank you and we hope that you will consider a position mentioned above.
Calgary Hornets
Upcoming Events
Nov. 24, 2025 7:00 PM to 8:00 PM
2025-2026 HORNETS AGM
Brentwood Sportsplex - 2nd Floor Main Hall
